Dallas College recognizes that students sometimes encounter circumstances beyond their control that can adversely affect their academic progress. The SAP process will run at the end of the semester, one week after final grades are due. Students will be notified of their current SAP status via email. Students placed on Suspension or SVAL will receive their SAP status notification and appeal application via email, and it will contain the link to complete the SAP appeal process.
SAP appeal deadlines are
October 18, 2022, for fall, and
March 22, 2023, for spring by 11:59pm.
Failing to appeal prior to the semester deadline will result in automatic denial. SAP Appeal Committee decisions are final; and cannot disputed.
Students must be mathematically able to meet the minimum Satisfactory Academic Progress policy standards by the end of the requested period of enrollment. Aid can only be awarded and transmitted based on eligibility with a completed financial aid file. The maximum time period for this probationary period is one period of enrollment regardless of the student's enrollment. If the student fails to meet the Satisfactory Academic Progress policy by their next period of enrollment, then they will become ineligible for all subsequent terms until either they meet the Satisfactory Academic Progress policy or another successful appeal is granted.
- All documents pertinent to the appeals process become part of the student's record. The decision of the Satisfactory Academic Progress Appeals Review Committee is final.
- If a student SAP appeal is approved and they fail to meet all Satisfactory Academic Progress requirements by their next period of enrollment, they cannot be approved for a subsequent appeal for the same reason.
Examples:
- If a student is approved for pace of completion and they fail to meet pace of completion at the end of their approved Warning semester, they cannot be approved for pace of completion again.
- If a student is approved for pace of completion and they fail the CGPA component at the end of their approved Warning semester, they can submit and potentially be approved for CGPA in the following semester.
SAP Appeal Application
- Students are responsible for payments that become due to the college while an appeal is being considered.
- Students with documented mitigating circumstances will submit their appeal along with supporting documents via the appeal application link emailed to them. Mitigating circumstances include:
- Active-duty service or other service in the United States Armed Forces or Texas National Guard during a period in which the student was enrolled that attributed to the failure to meet the Satisfactory Academic Progress policy
- Personal illness or previously undisclosed disability, injury or accident (requires a written statement by a doctor, valid hospital records, accident and/or police report) that affected the student's academic performance
- Death of an immediate family member or responsibility for the care of someone who is sick, injured or disadvantaged in which the provision of care affected the student's academic performance
- Natural disaster or declared national, state or local emergency
Suspension students will submit a separate document addressing each of the items below along with any supporting documentation for their appeal application:
- The circumstance that impacted performance.
- What steps have been taken to remove the barriers?
- Describe student educational goals.
- How does the student plan to achieve success for this semester?
- Other items of importance
Students with a status of SVAL Suspension will need to meet with their Success Coach to obtain and complete the Maximum Time Frame (SVAL) Appeal Application form. This form will need to be completed in its entirety and have a signature from the student, their Success Coach,
AND a Senior Success Coach OR Associate Dean of Success Coaching.
SVAL students will submit a separate document addressing each of the items below along with their completed Maximum Time Frame (SVAL) appeal application form:
- The circumstance that impacted performance.
- What steps have been taken to remove the barriers?
- Describe student educational goals.
- How does the student plan to achieve success moving forward?
- Other items of importance
Incomplete appeals will be denied. Complete appeals will be considered for review.
SAP Appeal Process
- SAP process will run at the end of the current semester for students not enrolled. SAP will run for students enrolled in the current semester a week after final grades are due.
- Students who move to a status of Suspension or SVAL will receive their SAP status notification and appeal application link via email.
- Students moved to Suspension status will complete the appeal application link and upload their statement and any supporting documentation there for processing.
- Students moved to a status of SVAL will need to meet with a Success Coach to determine remaining courses and projected graduation. There will be a form students will receive from the Success Coach to submit with their statement and appeal application.
- Once the appeal application is submitted, applications will be reviewed within 10-14 business days. Students will be notified of decisions via email.
Appeal Decisions
The Satisfactory Academic Progress Appeals Committee will review and notify the student of the decision through the email address on file with the Admissions Office.
- Appeals that are approved will need a complete financial file to be awarded. The maximum time period for this probationary period is one period of enrollment regardless of the student's enrollment. Students approved for SVAL will be given the amount of time they have to complete their program. Approved SVAL appeals will be reviewed every subsequent semester to ensure students are progressing towards completing their degree in the timeframe specified. If the student fails to meet the Satisfactory Academic Progress policy by their next period of enrollment, then they will become ineligible for all subsequent terms until either they meet the Satisfactory Academic Progress policy, or another successful appeal is granted.
- For appeals that are denied, the student will not be eligible to receive financial aid funding. To regain financial aid eligibility, the student must pay the expenses related to the enrollment during the next payment periods until all Satisfactory Academic Progress Policy requirements are met.