Account Creation Process

  Faculty Onboarding Guide

Account Creation Process for New Faculty

The steps below outline how your account will be created by Dallas College Human Resources (HR) and Information Technology (IT):

  1. Workday creates a seven-digit employee ID number and username
  2. IT automated processes locate the new account
  3. IT automated processes create the new hire's email address
  4. If the account is setup correctly and includes an external email address, the new hire receives email with instructions to change their password and continue any onboarding steps in Workday
  5. New hire completes all paperwork via Workday

For your next steps after you receive your email address and password from IT, see the Account Setup Checklist for Faculty.

New Hire Paperwork

When you receive your employment offer from HR, you will also receive instructions on how to accept the offer and complete new hire paperwork. Please complete your paperwork as soon as possible to allow for HR to prepare for your onboarding and for IT to create your employee user accounts before your first day of employment.

Note: After you accept your offer, you will be contacted by a member of the Human Resources Total Rewards team. This team member will be your primary point of contact and will be responsible for ensuring all your required onboarding documents are completed prior to your first day of employment. If you have questions before you are contacted by Total Rewards team, please contact Human Resources at 972-860-5119 or

ID Number Versus Username

After your new hire paperwork is complete, HR will create your seven-digit employee ID number and a Dallas College username. The username is often referred to as a your Single Sign On ID.

The table below summarizes key information about your ID number and username.

Employee ID NumberUsername
  • Format: seven-digit number
  • Example: 1234567
  • Also known as: Colleague ID
  • Purpose: Unique identification number for employee records
  • Format: alphanumeric; some combination of numbers and letters
  • Example: abc1234 or e1234567
  • Also known as: Single Sign On ID
  • Purpose: Log in to email and other Dallas College systems

Find Your ID Number and/or Username

After HR creates your ID number and username, you can look them up at any time using the Get My Employee/Student/Retiree ID form.

Account Creation Help

Contact Human Resources (972-860-5119 or if you have questions about your employment offer or new hire paperwork.


Contact IT (972-669-6477 or if you do not receive your email address and password, or if you need help logging in.

Next Step: Account Setup

After you receive your email address and password from IT, see the Account Setup Checklist for Faculty for next steps.