Accounts Payable processes nonpayroll payments to suppliers and employees in a timely and accurate manner through our policies and procedures.
Note: We are discontinuing paper check payments as of May 1, 2026. To avoid any disruption, your organization must be set up for EFT/ACH payments immediately.
Effective now, all purchase orders and future payments will be on hold until we receive your EFT/ACH setup information.
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What We Do
- Process payments for each school/workgroup (e.g., goods and services, construction and retainage)
- Reconcile AP aging accounts
- Approve new suppliers in Workday
- Approve electronic invoices received from the supplier in Workday
- Issue 1099s and 1042s to suppliers
- Answer suppliers’ inquiries on payments and mail out the checks
- Follow up on supplier statements regarding past due invoices
Invoice Submission Process
- A purchase order is first created by the department at Dallas College.
- Suppliers submit invoice(s) to DCCCDAP@DallasCollege.edu with the PO number included.
- The invoice is processed and vouchered against the PO by the AP team.
- The invoice status moves from "In progress" to "Approved" as it progresses through the approval steps.
- The invoice is paid via the preferred payment method (EFT/ACH) when it is due.
Resources
- 1099 forms are mailed to all suppliers by January 31, and 1042 forms are mailed by March 15. If you do not receive your form by the applicable mailing date, please email us at DCCCDAP@DallasCollege.edu.
- To receive Dallas College’s W-9 and Sales Tax Exemption form, please email us at DCCCDAP@DallasCollege.edu.
ACH/EFT Setup Request
Suppliers must complete the ACH/EFT setup process to receive payment. Please email DCCCDAP@DallasCollege.edu for more information.
Contact Us
For assistance, please email us at DCCCDAP@DallasCollege.edu
Frequently Asked Questions
The payment date will depend on the PO terms and/or invoice terms regarding disbursements. Invoices will be paid within 30 days after the receipt of the goods and/or services or invoice date, whichever is later.
Yes — all invoices should be submitted to us at DCCCDAP@DallasCollege.edu.
Please contact us at DCCCDAP@DallasCollege.edu to report a lost check and request reissue of payment.
ACH/EFT is the payment method used to pay invoices. Please see the ACH/EFT setup request to find the necessary forms.
Please contact us at SupplierDevelopment@DallasCollege.edu to make the changes and updates to your information.