The mission of Accounts Payable is to process non-payroll payments to suppliers and employees in a timely and accurate manner through our policies and procedures.
Note: We are discontinuing paper check payments very soon. To avoid any disruption, your organization must be set up for EFT/ACH payments immediately.
Effective now, all purchase orders and future payments will be on hold until we receive your EFT/ACH setup information.
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What We Do
- Process payments for each school/workgroup (E.G., goods and services, construction and retainage).
- Reconcile AP General Ledger accounts
- Approve new suppliers in Workday
- Approve electronic invoices received from the supplier in Workday
- Issue 1099s and 1042s to suppliers at year end
- Answer supplier’s inquiries on payments and mail out the checks
- Follow up on the supplier statements regarding past due invoices
Invoice Submission Process
- A Purchase Order is first created by the department at Dallas College.
- Submit invoice(s) to DCCCDAP@DallasCollege.edu with the PO number included.
- The invoice is processed and voucherd against the PO by the AP team.
- The invoice status moves from "In progress" to "Approved" as it progresses through the approval steps.
- The invoice is paid via the preferred payment method when it is due.
Review Resources
- 1099s and 1042s are sent out via mail to all suppliers by January 31st. If you didn’t receive a copy of the 1099s or 1042s, please email AP at CCCDAP@DallasCollege.edu.
- To receive Dallas College’s W-9 and Sales Tax Exemption form, please email AP at DCCCDAP@DallasCollege.edu.
ACH/EFT Setup Request
Instruction: Please fill out and sign the attached ACH form and send it back to AP at DCCCDAP@DallasCollege.edu with copy of either voided check or bank letter.
Contact Us
For assistance, please email us at DCCCDAP@DallasCollege.edu
Frequently Asked Questions
The payment date will depend on the PO terms and/or invoice terms regarding disbursements. Invoices will be paid within 30 days after the receipt of the goods and/or services or invoice date whichever is later.
All invoices should be submitted to AP email at DCCCDAP@DallasCollege.edu.
Please contact AP at DCCCDAP@DallasCollege.edu to report a lost check and reissue of payment.
EFT is the preferred payment method used to pay invoices. Please see the ACH/EFT setup request to find the necessary forms.