Documentation Guidelines

If you are seeking accommodation support services from the Accessibility Services Office, you are required to produce documentation that verifies your eligibility under the Americans With Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973. Documentation serves as a foundation that legitimizes your request for accommodations that are appropriate and reasonable. The documentation presented must describe the nature of the disability and its impact on learning.

Documentation should include, but is not limited to:

  1. An evaluation by a qualified professional that makes evident the current impact of the disability including a description of the diagnostic tests, methods and/or criteria used. Documentation should be current, preferably not older than five years.
  2. Specific information on your functional limitations as it relates to the post-secondary (college-level) academic environment.
  3. The expected progression or stability of the disability over time. Periodic updates of documentation may be requested in situations where the etiology (cause or origin) of the disability and your level of functioning may change significantly over a short period of time.
  4. Treatments, medications, accommodations, auxiliary aids and services currently prescribed or in use.
  5. The professional’s signature, title, credentials, date and license number on professional letterhead.

Further assessment and documentation by a qualified professional may be required. In cases where documentation is insufficient, you will be asked to provide additional or clarifying information.

Generally, the following documentation is not sufficient for the provision of services and accommodations:

  • High school ARDs and/or 504 plans.
  • Documentation in which screening instruments or rating scales are used as the sole diagnostic tool.
  • Medical chart notes or prescription pad notations.
  • Testing instruments normed (standardized) for children rather than adults.

You should be aware when enrolling in classes at multiple campuses of Dallas College that accommodations and procedures may vary from campus to campus. Please contact the Accessibility Services Office at each campus to request services.