Frequently Asked Questioned About Doing Business With Dallas College

Yes. State law requires construction contractors to provide a payment bond for contracts with a cost of $25,000 or more. Performance bonds are required for construction contracts with a cost of $100,000 or more.

For construction projects, bid bonds are required that are 5% of the amount bid typically.

Yes. The type and amount of insurance required depends on the nature of the goods or services to be provided but generally includes, at a minimum: workers compensation, general liability and vehicle liability. The requirements are listed in the Request for Quotation/Request for Proposal.

Visit our website to find out more about doing business with Dallas College.

Purchases of less than $1,000 are usually handled at the campus level. The campuses refer to the Dallas College Registered Bidders list to identify companies to provide competitive quotes.

You can submit your information to be added to the Registered Bidders list by filling out the Online Bidder Registration form. If you can provide multiple products and/or services, you must register separately for each.

Visit our website to find out more about doing business with Dallas College.

Bid tabulations are available on the Procurement Department's website. Additionally, interested companies may attend the public bid openings.

Visit the Advertised Bids and Proposals section in Workday for an up-to-date list and information on how to obtain a copy of a bid/proposal.

First, determine whether or not Dallas College buys your products/services.

Search our Commodities List for a list of the products and services actively purchased by Dallas College. If your products or services aren't listed Dallas College most likely doesn't purchase it.

Second, if you find your products or services, determine if they are on a price agreement. View our List of Goods/Services (PDF – 23KB) for a list of the price agreements. Please note: Rebidding on price agreements typically occurs 30-120 days prior to the stated expiration date as dictated by the complexity of the bid requirements.

If your products or services are listed on our Commodities List, you can receive an automated email when a price agreement is rebid by registering through our Online Bidder Registration form.

If you have questions, contact Supplier Development, 972-860-7903, or Purchasing, 972-860-7771.

All Request for Bids (RFB) and Request for Proposals (RFP) are published in the Daily Commercial Record and on the Procurement Department's website under Advertised Bids and Proposals. If you are registered under the college's Online Bidder Registration program, you will automatically receive email notification of forthcoming bids. For additional review, you may contact the Dallas College Procurement Department at 972-860-7771.

Please contact our Purchasing Department at 972-860-7771 or visit their website at DallasCollege.edu/Purchasing.

View our website to find out more about doing business with Dallas College.

Dallas College buyers take the following factors into account when making purchasing decisions:

• Purchase price (including prompt payment discounts)
• Reputation of the vendor and the vendor’s goods or services
• Quality of the vendor’s goods or services
• Extent to which the goods or services meet Dallas College’s needs
• Vendor’s past relationship with Dallas College
• Total long-term cost to Dallas College to acquire the vendor’s goods or services
• The completeness, accuracy and relevancy of the bidder’s response to the request for bids or proposals (Is it signed? Is all the requested information provided?)
• Any other relevant factor specifically listed in the request for bids or proposals

Visit our website to find out more about doing business with Dallas College.

To get on the bidder list for products and service purchases by Dallas College, go to the Online Bidder Registration form and complete the requested information.

Yes, minority- or women-owned business enterprises that are not certified by the North Central Texas Regional Certification Agency may submit bids; however, certification is encouraged as a format to track effectiveness of outreach within the D/FW Metroplex.

Certification, while not a requirement for bid submittal, helps the people evaluating your bid know that your company has been screened by a certifying entity.

Contact Supplier Development for more information.

The buyer's contact name and number will be listed in each bid/proposal document.

You don't have to be certified; however, certification is encouraged as a format to track the effectiveness of Dallas College’s outreach and good faith efforts to include minority- and women-owned business enterprises (M/WBEs) in its procurement opportunities. Certification helps the people evaluating your bid to know that your company has been screened by a certifying entity.

Dallas College accepts certification from the following:

• North Central Texas Regional Certification Agency (NCTRCA)
• State of Texas Historically Underutilized Business (HUB) Program 
• Dallas/Fort Worth Minority Business Development Council (DFW MBDC)
• Women's Business Council - Southwest

Visit the above websites for more information on their programs and their certification applications. On the NCTRCA website, you'll find a list of other local public entities that accept this certification.

Visit our website to find out more about doing business with Dallas College.

Dallas College is an equal opportunity system that provides education and employment opportunities without discrimination on the basis of race, color, religion, national origin, sex, disability, age, sexual orientation, gender identity or gender expression.

Dallas College complies with the Americans With Disabilities and Veterans Act.

Visit our website to find out more about doing business with Dallas College.

Once a bid has been accepted, please follow these guidelines to ensure proper delivery and prompt payment:

• Don't accept an order without an authorized purchase order or document.
• Include the appropriate purchase order number on each invoice.
• The description, quantity, unit price and price extension for each item invoiced must correspond to the specifications listed on the purchase order.
• Goods delivered to any Dallas College location should be acknowledged as received by the Receiving Department at that location.
• Goods are to be sent FOB Destination.

Address invoices to:

Dallas College
Accounts Payable
4343 IH-30
Mesquite, TX 75150-2095

Invoices are normally paid within 30 days. Effort is made to qualify for cash discounts or special terms when they are available.

Please note that Dallas College is exempt from federal, state and local taxes. An exemption certificate will be furnished to any vendor upon request.

For more information, visit the Purchasing Department's Web page.

• Purchase price.
• Reputation of the supplier and of the supplier's goods or services.
• Quality of the supplier's goods or services.
• Extent to which goods or services meet needs of Dallas College.
• Supplier's past relationship with Dallas College.
• Total long-term cost to Dallas College to acquire supplier’s goods or services.
• The completeness, accuracy and relevancy of the bidder’s response to the request for bids or proposals and any other factor relevant to items that are specifically listed in the RFB/RFP.
• Dallas College’s commitment to sustainability and environmental compliance.

The benefits of being certified by the North Central Texas Regional Certification Agency are:

• Your company is a part of a database used by public/private entities actively seeking to conduct business with minority- and woman-owned businesses enterprises.
• For companies receiving funds from the Department of Transportation, it serves as a one-stop registration.
• Certified vendors are eligible for targeted business assistance programs offered by various governmental entities.
• It’s free!

Visit our website to find out more about doing business with Dallas College.

Formal advertised bids or proposals are required for goods costing $10,000 or more and services costing $25,000 or more. Informal quotes are for purchases of less than $10,000. These may be submitted by telephone, U.S. mail or fax.

Visit our website to find out more about doing business with Dallas College.

Our Supplier Development Program, through its outreach efforts, strives to increase the number of minority- and woman-owned business enterprises (M/WBE) that provide goods and services to Dallas College through competitive processes.

To schedule an appointment with one of the Supplier Diversity Program staff for one-on-one consultation, call 972-860-7903 or email BusinessDiversity@dallascollege.edu.

Dallas College accepts minority- and women-owned business enterprises (M/WBE) certification from the following:

• North Central Texas Regional Certification Agency
• State of Texas Historically Underutilized Business Program
• Dallas/Fort Worth Minority Business Development Council
• Women’s Business Council – Southwest

Visit the above websites for more information on their programs and their certification applications. The NCTRCA website lists other local public entities that accept this certification.

Contact Supplier Development for more information.

Visit our searchable Goods/Services Commodity Codes (XLSX - 79KB).

If the product or service you have to offer is not listed, it is because Dallas College either does not use the product or service, or it is purchased in such small quantities that it does not merit maintaining a formal bidders list.

You may find a current list of bids on our Advertised Bids and Proposals Web page or in The Daily Commercial Record.

Submit CIQ forms to Dallas College Service Center, Records Management Office, 4343 IH-30, Mesquite, Texas 75150, fax 972-860-7929, or email wvidetto@DallasCollege.edu. To obtain a form to prepare for submission, visit the Texas Ethics Commission website. View the forms that have been filed with Dallas College on the Conflict of Interest Disclosures page.

Please contact our General Accounting Department at 972-860-7720 and ask to speak to someone in Accounts Payable.

After you're placed on Dallas College's Registered Bidders List, you'll receive email notices of advertised bids for the product or service for which you have registered.

To enroll in this service, submit your information in our Online Bidder Registration form. If you can provide multiple products and/or services, you must register separately for each.

Visit our website to find out more about doing business with Dallas College.